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Troubleshooting Your Printer

colleagues working in office in front of computerNothing is quite as frustrating as a finicky printer when you have an important document to print. Here is an essential guide to troubleshooting your printing problems:

Restart Your Printer – Sometimes all your printer needs is to be turned off and back on again. When you call IT about a technology problem, this is always the first thing they suggest, because it frequently works.

Restart Your Computer – There’s a possibility that the printer isn’t having any problems at all, you just have an issue with your computer.

Check the Connections – Check that everything is connected correctly, you’d be surprised at how many issues you can solve this way.

Check the Status – Your printer will sometimes tell you what is wrong with it, so be sure to check the control panel on your computer. It will often tell you exactly what is wrong so you can fix it.

Check the Print Queue – There’s a chance that someone has clogged the print queue, so check to see if any print jobs are queued up. If you have permissions to edit the queue, clear the print jobs that are causing the clog and that should be enough to get everything running smoothly again.

Get a New Printer – If you are continually having issues with your printer, sometimes it is best just to get rid of it and get a new one.

When you need to order printers in Dallas, TX, for your business, contact CESCO Inc. We serve businesses of all sizes in the Dallas area.

What Do the Different Colors on Your Ink Cartridges Mean?

commercial printers dallas txIf you own a color printer, you’re probably aware that your ink cartridges contain four different colors: cyan, magenta, yellow, and black. You may get a warning from time to time that a specific color is low. What you may not know is how is it possible for these four colors to combine and create the wide variety of colors that we print every day.

The Four Base Colors

As we previously mentioned, color printer ink cartridges rely on four colors: black, magenta, cyan, and yellow. These color values can be combined to create every other color when reproducing an image.

How They Are Combined

Printers create small dots with these four colors, placed at different angles to create an accurate reproduction of an image. This color system is the most widely used in color printing, whether it is the digital printers in your office or a large commercial printer using printing plates.

CESCO Inc. carries a wide variety of color and multi-function printers for your office. We also provide ongoing service for your printers and copiers at very affordable rates. When you are looking to buy commercial printers in Dallas, TX, for your business, contact CESCO Inc. at 1 (866) 820-7409. We can work with companies of any size to fulfill their office equipment needs.

The Best Place to Buy Lexmark Printers for Your Business

man making copies on a lexmark printerWhen you are seeking high-quality printers and copiers for your office, you can’t go wrong with Lexmark printers. CESCO Inc. carries a wide selection of Lexmark printers in Dallas, TX. Purchasing your printers from us comes with some great benefits.

A Great Selection

With tons of Lexmark products available, including printers, copiers, projectors, and flat panel displays, you have a great selection to choose from. There is a great chance that something from the Lexmark line of products will fit your business’ needs. We carry monochrome printers, color printers, multi-function printers, and even healthcare and trade-compliant models.

Continued Service

Not only do we sell high-quality printers and copiers to local businesses in the Dallas area, but we also repair them. Our repair services are affordable and efficient so you can be sure you are getting the best bang for your buck when you purchase a Lexmark printer from CESCO Inc.

Affordable Prices

Our goal is to provide you with the high-quality office equipment without compromising on the quality of our products and services. When you are looking for affordable Lexmark printers in Dallas, TX, call CESCO Inc. at 1 (866) 820-7409. Our experienced and friendly staff is ready to help you find the perfect printing products for your business.

Office Printer Etiquette Tips – Pt. 2

person using office printerIn our last post, we discussed three of the unspoken rules of printer etiquette. Just like the rules governing the office kitchen, there are many things you should be keeping in mind when using the printer in your office. Here are three more printing etiquette rules to help you keep the peace with your coworkers.

Don’t Leave your Stuff Behind

When you make prints, be sure that you are picking them up promptly. If you leave your prints for too long, someone will inevitably try to print something, and then accidentally pick up your prints along with theirs. Once they get back to their desk and realize what happened, they will have to sort through and separate their prints from yours and go all the way back to the printer to return the prints they didn’t make. Save time for others and get your prints as soon as you print them.

Don’t Take Someone Else’s Prints

Let’s say someone else just broke the “don’t leave your prints behind” rule. What should you do? When you pick up your prints, look through each page at the machine to make sure you are not taking anyone else’s prints from the tray. It only takes a few seconds and saves a lot of confusion. This trick will save you time, and it will save the other person the worry that comes with going to the printer only to find their documents are gone.

Report Issues with the Printer Right Away

No one wants to deal with a broken printer, and you shouldn’t be expected to fix every problem you encounter. However, if you notice that the printer is not functioning correctly, you should report it right away to save everyone the trouble of figuring it out for themselves.

If you need to order printers in Dallas, TX, for your office, look no further than CESCO Inc. Contact us today for affordable and reliable commercial printers in Dallas and the surrounding areas.

Office Printer Etiquette Tips – Pt. 1

businessman making copiesThere is a lot of social etiquette to learn when you work in an office, from the shared kitchen to your cubicles. Just like everything else, printing at the office comes with its own set of rules.

Always Reload

You wouldn’t put an empty milk jug back in the fridge, so don’t leave an empty printer for your colleagues. If you use up the last of the paper, ink, or toner, refill it before you go back to your desk. It is a common courtesy that goes a long way towards keeping the peace in your office. Your coworkers will appreciate not being left high and dry when they try to print.

Don’t Leave a Jam

If the paper jams, don’t leave the problem for the next person. A paper jam can be time-consuming and frustrating to sort out, but if you walk away and someone else tries to print something while it’s jammed, you’re going to have some angry coworkers on your hands.

Let the Smaller Jobs Go First

Have you ever gone to the grocery store to buy a single item, and someone with a full cart graciously let you go in front of them in the line? It is a considerate gesture that you should pass along to your colleagues when you use the printer. If you have to print a huge document and your coworker has to make one copy, let them go first to save time.

These are just three of the ways that you can help make printing in your office go more smoothly. Is your printer continually jamming and malfunctioning? Call CESCO Inc. at 1 (866) 820-7409 for reliable and affordable Dallas printer repair.

Find the Perfect Multifunction Printer for Your Office

group of young professionalsIf you are looking to purchase a multifunction printer for your office, there are a few things you need to consider:

  • What are Your Needs? – Each office has unique needs, and your multifunction printer needs to be up for the job. The printer that is right for you depends on how you plan to use the printer, and how much printing and copying you will need to do. A multifunction printer can print, copy, scan, and fax all in one machine, but that doesn’t mean that every multifunction printer can handle your demands. Consider the size of your office and the amount of work you need to do. You may need multiple printers for a large office.
  • What is the TCO (Total Cost of Ownership) – When checking the price of a printer, you also have to consider the cost of consumables. How much do the ink and toner cost and how will that impact your budget?
  • What’s the Lowdown? – Before you buy, look into reviews by independent test agencies and customer testimonials to see what they think. Their advice can be invaluable when selecting a printer.
  • Check for System Integration – Look for a printer that advertises user-friendliness and easy network connectivity. Your new printer should not be a hassle to set up.
  • Check the Customer Service – You can get commercial printers in Dallas, TX, from a variety of vendors, but you need to choose the one that is committed to keeping your printer up and running efficiently after the sale.

Contact us today to learn more about our multifunction printer options. Our team can help you select the printer that is right for your office.

Common Printer Issues and How to Solve Them

paper jamNothing slows down activity at the office like an uncooperative printer. Here are a handful of common printer issues that you can solve on your own:

  • Slow Printing – The speed of your printer depends a lot on the make and model you choose, but there are ways that you can increase the speed of your printer. For day to day printing, the highest quality print is not necessary. If you print at a slightly lower quality for anything that isn’t a presentation, you will add some valuable time back into your day.
  • Paper Jams – Today’s printers are much better at preventing paper jams than in the past. When you do get a paper jam, it is likely because the paper is not aligned right or because the tray is too full. When you reload the printer with new paper, make sure you align the stack neatly with the guides and avoid over-filling the tray.
  • Printer Won’t Print – There are a few reasons why a printer may not be functioning:
    • Check for Error Messages – If you’re getting an error message on your printer, take the next steps to correct the warning and then see if you can
    • Check the USB or Ethernet – If you aren’t getting error messages, or have corrected the previous problem and still cannot print, check the USB or Ethernet connection. If you have a wireless printer in your office, check that it is connected to Wi-Fi and that it is in the right
    • Check the Software – The software for the printer needs to be installed on the computer you are printing from. Check that you have the latest version of the software installed. It may need to be reinstalled if it has been corrupted.

When you are looking to order printers in Dallas, TX, for your office, choose the company that provides the best products and services available – CESCO Inc. Contact us today for more information.

Features to Look for in a Commercial Copier

copy machineThe copy machine is a staple of any office, so it’s important to make sure you purchase a commercial copier that comes equipped with every feature you need to perform your day-to-day tasks more efficiently. Here are some features to look for when you are purchasing commercial copiers in Dallas.

Multifunctional – An all-in-one copier may be an excellent investment for your office because it eliminates the need to buy both a printer and copier. Multifunctional copiers can copy, print, scan, email, and fax documents.

Automatic Document Feeder – Instead of placing the documents you wish to copy onto the glass copying surface, a copier with an automatic document feeder will automatically grab the original documents page by page from the feeder. This makes copying multi-page document much more simple and efficient.

Changing Sizes – A copier that can adjust the size of a document is incredibly useful. With this feature, you can copy legal-size documents onto letter-size paper without difficulty. This eliminates the need to purchases multiple paper sizes.

Sorting – Automatic sorting is essential for printing multi-page documents. These copiers can also staple or bind the documents as they copy, making your workflow more efficient.

Two-Sided Copying – Two-sided copying saves paper costs and is much more eco-friendly.

When you need a commercial copier, make CESCO Inc. your first choice. Our team will help you select a copier with all of the essential features you need to run your business efficiently.

How to Choose the Right Commercial Printers for Your Office

commercial printerMaking sure your office has the right technology is vital for maintaining the efficiency of your business. You especially want to ensure that you buy the right commercial printers for your workspace. Here are a few things to consider when selecting commercial printers in Dallas, TX, for your office.

The Cheapest Printers aren’t Always the Most Affordable

Your budget is obviously an important consideration when purchasing commercial printers for your business. However, you don’t always want to go for the printer with the lowest price tag. Check the price of the replacement ink and toner before you buy a printer. If you do a lot of printing in your office, you will save more money by checking the cost of consumables instead of the initial cost of the printers.

Choosing a Printer Type

You want to ensure that your printer has the right technology for what you need. For example, an LED printer is okay for someone who prints mostly text, but if you print a lot of images, you may want to go with an inkjet printer. Compare the quality of inkjet, laser, solid ink, and LED printers to determine which one best suits the type of documents you regularly print.

Consider Office Size and Printing Volume

How many people will need to use the printer in your office? It is very important to choose a printer that can handle the kind of speed and output you require at your office. You may also want to consider purchasing multiple commercial printers for large offices and offices with multiple floors.

You can find the best commercial printers at CESCO Inc. Contact us today and let our expert team help you choose the best printer for your business.

Simple Ways to Save Money on Printing – Pt. 2

hands fanning out paper moneyIn our last post, we showed you four creative ways to cut down on your printing budget. Here are four more ways you can save some money when you print documents.

Explore eco fonts. Eco fonts are specifically designed to use less ink by leaving tiny spaces throughout the text. The printout might look slightly faded, but it is still clearly readable, and you wind up using less ink – possibly even 25% per page!

Buy materials in bulk. Companies can often get discounts when they buy their supplies in bulk. It also means that you have everything you need already on hand when your printer runs out of paper or ink.

Choose black and white more often. Colored graphs and spreadsheets look great, but choosing grayscale when you can really helps keep your ink budget low. Consider picking grayscale when your chart has very few data types. You can still read the chart clearly without printing in full color.

Check out Xerox eConcierge. If you use Xerox to print and you don’t know about eConcierge, you’re missing out. When you sign up, you get your supplies delivered when you need them, so you never run out. Also, you also get free service on eligible Xerox devices, which means you can save money on printer repair as well.

Ask the team at CESCO Inc. how we can help you save money on commercial printers in Dallas, TX, without sacrificing quality.